Voice AI Agent for
Onboarding & Document Collection
Why Onboarding Still Eats Up HR Hours: Top Challenges
Even with digital tools, onboarding still involves too many reminders, follow-ups, and delays. Here's where the real bottlenecks are.
Smart Voice AI Powered Onboarding Conversations That Drive Action
Automated Document Collection Calls
Rootle reaches out to candidates with personalized voice prompts to request and confirm submission of required documents.
Smart Reminders & Follow-ups
No more chasing. Rootle automatically reminds candidates about pending documents – at the right time, in the right tone.
Real-Time Status Checks
Candidates can ask, “What’s pending?” or “Did you receive my ID proof?” – Rootle answers instantly.
Rescheduling & Availability Coordination
If a candidate says, “I’ll upload it tomorrow,” Rootle logs it, follows up, and checks back right on cue.
Multilingual Support for Diverse Talent Pools
Communicate requirements clearly in the candidate’s preferred language, ensuring nothing is lost in translation.
Why Recruiters Love Voice-Led Onboarding with Rootle
Follow-ups
Rootle handles reminders, queries, and confirmations – saving hours per recruiter per week.
Completion
With proactive calls and smart nudges, candidates complete onboarding steps in days, not weeks.
By clarifying what’s pending and confirming receipt over voice, Rootle helps minimize documentation gaps.
Candidates can ask Rootle questions any time – “Do I need to send both ID and address proof?” – and get instant answers.
Blackouts
No more “I didn’t know” moments – Rootle ensures every candidate knows exactly what’s required, by when.
Designed for Teams Who Can’t Afford Onboarding Delays
High-volume recruiting firms needing to process hundreds of candidates efficiently.
Organizations hiring for junior positions and high-turnover roles at scale.
Companies building distributed teams and need efficient remote onboarding.
Global companies needing to onboard candidates across multiple languages.
Organizations operating across time zones requiring 24/7 onboarding capability.
Helping 100+ Customers to Simplify
Onboarding and Document Collection with Voice AI
We are able to reach out shortlisted candidates in few hours. Earlier what used to take weeks now gets done in hours. Our team is able to spend more time and better engagement with interested candidates.
Intuitive analytics and reporting on candidate level sentiments, interest and conversation summaries provides powerful insights to recruiters. It has helped us in making better decision on hiring a candidate.
In addition to Initial prescreening Rootles' support on adding other uses cases across candidate verification, profile update has been a big plus. We are able to leverage Voice as a channel to scale our candidate engagement and derieving 3 times better results than text based channels.
We have multiple technology for candidate sourcing, ATS and candidate out reach. Rootles' seamlessly intergration with our existing tools is like sugar in the milk.
